Mercantile / Warehouse / LRO Field Module
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Mercantile / Warehouse / LRO Field Inspection Worksheet
Field worksheet for multi-tenant mercantile buildings, warehouses and lessor’s risk, documenting occupants, construction, protection and premises conditions.
Related LCA Guides: Mercantile Plaza Safety Guide | Warehousing Facility Safety Guide
Building / Risk Information
Named Insured / Risk / Contact
Address / Phone / Inspection Date
Owned / Leased / LRO Interest
Stories / Year Built / ISO Construction
Total Building Sq. Ft. / Distance to Coast
Roof Material / Age / Condition
System Updates — Roof / Electric / Plumbing / HVAC
Housekeeping / General Hours
Record actual wall, floor and roof construction; do not infer ISO class from exterior paint or façade. Confirm the insured’s property interest and responsibility for common areas.
Tenants / Units / Occupancy
Total Units / Vacant Units
Tenant List / Occupant Sign Photo
Tenant #1 — Name / Operation
Tenant #2 — Name / Operation
Tenant #3 — Name / Operation
Tenant #4 — Name / Operation
Tenant #5 — Name / Operation
Tenant #6 — Name / Operation
Office/Retail % / Warehouse %
Unit Design / Bay Doors / Loading
Additional Tenants / High-Hazard Operations / Access
A generic “warehouse” does not tell underwriting what is stored or performed. List each tenant’s operations; flag auto repair, restaurant, manufacturing, paint, hot work, combustibles and large storage accumulations.
Fire / Life Safety / Tenant Controls
Fire Alarm / Monitoring / Last Test
Smoke Detectors / Locations
Sprinkler Coverage % / Last Inspection
Extinguishers / Current Service Tags
Exit Signs / Emergency Lights / Egress
Loading Bays / Separation / Common Electrical
Restaurant / Commercial Cooking Tenant?
Hood Exhaust Cleaning / Last Date (If Applicable)
Kitchen Fire Suppression / Last Service (If Applicable)
Class K Extinguisher / Last Service (If Applicable)
Storage / Hazardous Tenant Protection Notes
If a tenant cooks with grease-producing commercial appliances, photograph the hood cleaning, suppression and Class K tags separately and obtain each date. Note restricted tenant access rather than guessing.
Exterior / Utilities / Liability / Losses
Parking Lot / Sidewalk / Lighting Condition
Rear Access / Dumpster / Loading Areas
Electrical Panel Labels / Meter Rooms
Security / Keys / Gates / Cameras
Storm Water / Drainage / Flood Exposure
Exterior Storage / Fuel / Compressed Gas
Claims Past 5 Years / Liability / Final Notes
For a landlord-only exposure, verify which areas are controlled by landlord vs occupants. Inspect customer routes, common areas, rear delivery hazards and visible fire-service access.
Photos to Obtain
Required: readable service tags (if applicable), complete condition/context photos for each recommendation. Never photograph identifying clients without permission.
☐Front and address / building elevations☐All sides / roof material close-up☐Directory / tenant signs / unit fronts☐Bay doors / loading / high-hazard tenants☐Building/roof support if safely visible☐Electrical panel breaker row and labels☐Fire alarm panel / service tag☐Sprinkler riser / FDC and tag☐Fire extinguishers and tags☐Cooking hood, suppression, Class K tags (where present)☐Parking / sidewalks / security / lighting☐Dumpster / exterior storage / recommendations
Narrative Insert
The risk owns / leases a ____-story ____ construction mercantile/warehouse property at ____ containing ____ sq. ft., approximately ____ miles from ____. Roof and building system updates consist of ____, with housekeeping rated ____.
The building has ____ tenant units, ____ vacant, consisting of ____% office/retail and ____% warehouse. Occupants include ____ with higher-hazard operations ____. Unit design, bay doors, common areas and general operating hours are ____.
Fire alarm, smoke detection, sprinkler coverage, extinguishers, exits and emergency lighting consist of ____. Applicable commercial cooking service-tag dates are ____. Common electrical areas, rear/parking surfaces, lighting and security are ____. Reported losses / observed exposure concerns include ____.