LOSS CONTROL ACADEMYINTERACTIVE FIELD MODULE · 2026 EDITION
High-Rise Apartment / Condo — Field Module
Multistory Residential Building & Amenities Worksheet
Identify building height, occupied units, resident mix, access/egress and the exact areas protected by each fire system. Apply pool and other supplemental forms when needed.
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Ownership / Building / Residents
Owner/association / property contact
Building address / website
Inspection date / inspector
Building count / stories / total SF
Unit count / unit types
Owner occupancy / rentals / seasonal %
Commercial units / other uses
Building vs association maintenance scope
Confirm which structures and spaces fall within the assignment, especially when association vs unit-owner responsibilities differ.
First-Level / Building Spaces
Management office / staff hours
Lobby / security desk / access
Maintenance / storage / electrical rooms
Clubhouse, social room or gym
Kitchen / cooking in common rooms
Common laundry / dryer exhaust
Other ground-floor / roof amenities
Identify accessible common rooms and separate tenant occupied spaces.
Means of Egress / Staffing / Security
Hallways / interior & exterior stairs
Elevator count / access / emergency controls
Corridors, exit signs, lighting, doors
Access controls / guard / CCTV
On-site managers / security / maintenance
Evacuation / fire department access
Egress must be documented for this specific building; do not assume stair doors, lights or systems are functioning.
Fire Protection / Power Systems
Fire alarm / smoke detection / monitoring
Sprinklers / percentage & covered areas
Extinguishers / sprinkler or alarm tags
Standby generator / ATS / fuel
Rated doors / stair enclosure observations
Main electrical / HVAC / water systems
Roof age / storm protection / upgrades
Document sprinkler coverage by building/area and the visible service records, not just Yes or No.
Pools / Recreation / Water Exposures
Pool count / location / access enclosure
Life ring / shepherd hook / rule signs
Drain covers / VGBA evidence
Spas / timer / signage
Tennis / shuffleboard / other courts
Fitness equipment / securing / signs
Water features / canal / lake
Photos of drain covers are not proof of VGBA compliance. Obtain records or report as not confirmed.
Grounds / Values / Report
Monument signs / decorative walls
Gatehouse / controlled entry
Parking / pavement / walkways / lighting
Common-area BPP / building values
Reported losses past five years
Areas/records not independently reviewed
Document exterior areas and relevant loss trends without inferring association ownership of every feature.
Photographs to Obtain
Check when obtained. Priority photographs are bold; required only where applicable, safe and permitted. Record restricted access or missing documentation.
☐All building elevations and address
☐Lobby, manager office and entry controls
☐Representative corridors, stairs and exits
☐Elevator bank and visible inspection labels
☐Fire alarm panel, risers and sprinkler tags
☐Emergency generator/ATS, if present
☐Common laundry and dryer venting if present
☐Clubhouse, gym and kitchens if present
☐Pool—two different angles per pool
☐Drain cover, lifesaving equipment and signs
☐Spas, courts, water and other amenities
☐Parking, sidewalks, monument/guardhouse
☐Conditions supporting recommendations
Editable Narrative Insert
Replace bracketed cues with reported or verified facts; delete claims that do not apply. Save your draft and copy the finished narrative into the report.
The insured is [owner/association], responsible for [specified areas] at this [stories]-story [condominium/apartment] building located at [address]. There are [units] residential units with [owner/rental/seasonal] occupancy and [minimum rental term] if applicable. Ground-level uses include [lobby, management office, security, maintenance, laundry and common rooms]. Other commercial or recreational areas include [details].
Residents reach their units through [halls/catwalks] with [number] stairwells and [number] elevators. Fire protection consists of [alarm, sprinklers and actual extent, extinguishers and test records]. Emergency power consists of [generator/ATS/test details or not present]. Security and staffing arrangements include [details].
Common amenities include [pool/spa/gym/courts], with observed barriers, lifesaving equipment, signs and drain-cover documentation described as [details]. The exterior, parking, waterways and common areas were [observations]. Reported losses include [details]; unverified areas or records include [limitations].
The insured is [owner/association], responsible for [specified areas] at this [stories]-story [condominium/apartment] building located at [address]. There are [units] residential units with [owner/rental/seasonal] occupancy and [minimum rental term] if applicable. Ground-level uses include [lobby, management office, security, maintenance, laundry and common rooms]. Other commercial or recreational areas include [details].
Residents reach their units through [halls/catwalks] with [number] stairwells and [number] elevators. Fire protection consists of [alarm, sprinklers and actual extent, extinguishers and test records]. Emergency power consists of [generator/ATS/test details or not present]. Security and staffing arrangements include [details].
Common amenities include [pool/spa/gym/courts], with observed barriers, lifesaving equipment, signs and drain-cover documentation described as [details]. The exterior, parking, waterways and common areas were [observations]. Reported losses include [details]; unverified areas or records include [limitations].
Recommendations / Follow-Up
Document only visible or otherwise supported concerns. Cite the condition, location and action needed. Use “unable to confirm” where appropriate.