Commercial Condominium Building Field Module

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Commercial Condominium Building Field Inspection Worksheet

Field worksheet for identifying condominium association exposures, unit occupancy, tenant operations, shared protection systems and common-area responsibilities.

Association / Building

Association / Named Insured

Contact / Title

Property Address

Phone / Email

Website / Management Company

Stories / Year Built / ISO Construction

Total Building Area (Sq. Ft.)

Roof Type / Age / Support

Building Updates — Roof / Electrical / Plumbing / HVAC / Year

Housekeeping / Building Condition

Underwriting Focus — Association responsibility

Confirm which elements and systems the association maintains versus individual unit owners. Do not imply an association controls tenant interiors without confirmation.

Units / Ownership / Occupancy

Total Commercial Units / Buildings

Vacant Units / Vacancy %

Owner-Occupied Units / %

Tenant-Leased Units / %

Monthly / Annual Maintenance Fees

Management Office / Hours

Common Restrooms / Areas

Tenant / Owner Directory — Unit Number, Business Name and Operations

Higher-Hazard Tenants — Restaurant, Auto, Manufacturing, Storage, Medical

Underwriting Focus — Occupancy quality

List individual commercial occupants and exposures, not simply “commercial condo.” Document vacant units and mixed occupancy; photograph directory and high-hazard operations when access is authorized.

Building / Protection / Life Safety

Smoke Detectors — Location / Testing

Fire Alarm — Type / Last Service Date

Fire Sprinkler — Coverage % / Last Inspection

Fire Extinguishers — Locations / Tag Date

Unit Exit Configuration / Stairways

Exit Signs / Emergency Lighting / Egress

Commercial Cooking Tenant Present? Yes / No

Hood/Exhaust Cleaning — Last Date (If Applicable)

Kitchen Fire Suppression — Last Service Date (If Applicable)

Class K Extinguisher — Last Service Date (If Applicable)

Underwriting Focus — Kitchen / protection controls

Commercial cooking needs separate hood/exhaust cleaning, suppression and Class K dates with clear photos of each service tag. Hood grease-inspection interval depends on cooking activity; suppression service is generally semiannual.

Common Premises / Security / Utilities

Exterior Lighting / Walkways / Parking

Common Electrical Rooms — Access / Storage

Panel Brands / Labels / Meter Photos

Security — Gates / Cameras / Locks

Waste / Dumpster Location / Condition

Water Intrusion / Drainage / Flood Exposure

Premises / Shared Systems / Loss History (Past 5 Years)

Underwriting Focus — Shared-area liability

Walk parking, sidewalks, common corridors, stairs, dumpster areas and service rooms. Photograph panel brand/date labeling and visible conditions; refer electrical concerns for qualified review, do not certify code compliance.

Photos to Obtain

Required: readable service tags (if applicable), complete condition/context photos for each recommendation. Never photograph identifying clients without permission.

☐Address / monument / directory☐Front, sides, rear and roof material close-up☐Common halls, stairways, exit route☐Tenant signs / representative units☐High-hazard tenant processes (authorized)☐Fire alarm panel and tag☐Sprinkler riser/FDC and inspection label☐Extinguishers and service tags☐Electrical panels / identifying labels / meters☐Parking / walking surfaces / lighting☐Dumpster / common electric rooms☐Commercial kitchen and three applicable service tags☐All observed recommendation conditions

Narrative Insert

The risk is the ____ commercial condominium association / owner responsible for ____ at a ____-story, ____ construction building comprising approximately ____ sq. ft. The roof is ____, with updates to ____ reported for ____; overall housekeeping was ____.

The building contains ____ commercial units, including ____ vacant units and ____ owner-occupied / leased units. Management is ____. Occupants include ____; higher-hazard operations include ____. Association-maintained common elements consist of ____.

Protection includes ____ smoke detectors, ____ fire alarm, ____ sprinkler coverage and ____ tagged extinguishers. Unit exits, stairs, emergency lighting and signs are ____. Any commercial cooking and tag dates consist of ____. Common electrical areas, sidewalks, lighting, parking and security are ____. Prior losses / known concerns include ____.