Fitness Club Field Module
Fitness Club Inspection Worksheet
Document actual gym activities, supervision, equipment condition, member safeguards and emergency controls. Record what was observed versus reported; use N/A when a feature is absent. This field tool does not certify equipment installation or legal compliance.
Facility / Risk Overview
Programs / Members / Contracts
Underwriting Focus — Member risk controls
Document the existence and reported use of screening, orientation and waivers. A signed waiver is not proof that hazards are controlled or that the agreement is legally enforceable. If photographing a form, use a blank sample or obscure personal details.
Equipment / Inspection / Anchorage
Underwriting Focus — Equipment and anchorage
Document visible condition, maintenance records and the basis for anchorage claims. Not every machine requires floor anchors; follow manufacturer instructions. Do not certify structural fasteners or load ratings from appearance alone.
Special Amenities / Locker Rooms
Underwriting Focus — Special features
Treat pools, spas, sauna, climbing walls and tanning as separate exposures. Record the operation and visible safeguards; request an appropriate supplemental survey where needed. Do not certify drain-cover compliance, water quality, anchor integrity or legal conformity from a general walkthrough.
Emergency / Property / Loss Exposures
Underwriting Focus — Emergency response
ACSM facility guidance emphasizes an emergency action plan, accessible AEDs and trained response. Legal requirements differ by jurisdiction and facility type, especially for 24-hour unstaffed operations. Record observed features and the manager’s statements; do not declare compliance without the applicable standard.
Photos to Obtain
Photograph representative activities, visible hazards and readable service tags; do not photograph member medical or other personal records. When a feature is absent, mark N/A in notes.
Narrative Insert
The risk operates a ____ fitness facility in a ____-story ____ construction building of approximately ____ sq. ft. The location is owned / leased. Hours are ____, including ____ unstaffed hours. Total membership is approximately ____, with average daily attendance of ____. Activities include ____. Minors are ____ permitted, with supervision consisting of ____.
Staffed instruction and independent contractors consist of ____. Reported controls include trainer qualifications ____, COI procedures ____, member waivers ____, orientation/screening ____, and emergency procedures during staffed/unstaffed hours ____.
Exercise equipment includes ____, inspected ____ with maintenance records ____. Heavy equipment / racks / suspension systems are secured as ____, subject to the visible and documentary limitations noted. Specialty amenities include ____. Locker-room flooring, housekeeping and cleaning are ____.
Emergency and life-safety controls include AED ____, CPR/AED training ____, first aid ____, alarms/sprinklers/extinguishers ____, and exits/emergency lighting ____. The roof and building system updates include ____. Reported equipment/BPP value is approximately $____. Premises conditions and reported losses consist of ____.